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•   Starting Over
   How to clean, reformat
   and reload your
   computer's hard drive.
•   Modem Problems
   How to detect and
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   modem problems.
•   Computer Faxing
   How to send and
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•   Make A Boot Disk
   How to make an
   emergency boot disk.
•   Virus Protection
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•   Removing Files
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•   Installing Software
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•   Don't Install This
   A few things that
   probably shouldn't be
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•   Re-Formating
   How to properly reformat
   your hard drive.
•   Under The Hood
   How to safely work inside
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•   Re-Associate Files
   Re-associate an
   "Open-With" to a
   file type.
•   Using A Scanner
   How to make your
   scanner do
   what you want.
•   Computer Crashes
   Why some computers
   crash, hang or freeze.
•   How To Save Files
   Saving & retrieving
   files to and from
   your hard drive.
•   Copy & Paste
   How to use the
   most powerful tool
   in Windows.

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Saving Your Work

How to save files from just about any program to your hard drive.

Nearly all Windows programs use the same procedure to save a file to the hard drive. Whether it's a word-processor, as in the following demonstration, or saving files from a scanner, or most other programs, they all have similar elements. Once you learn how to save a file from a word-processor you will have most of the knowledge needed to save a file from any other program.

Until you save your work to the hard drive all of your hard won work is in the RAM memory. RAM erases all of its contents the instant your computer is shut down or if it freezes (hangs). If you have worked for several hours, and not saved your work, then there is a power failure or your computer does one of those irksome "Illegal Operations" you will lose all of your work.

This page may require a little time to load. It contains about 250K in graphic elements.

1 When you are ready to save your work to the hard drive, click on the word File at the top left of the program menu bar.

2 Notice that a menu box drops down. This is called, of all things, a drop-down menu.

3 Move your pointer down to, and click once on the Save As selection. Once you save your file, which we recommend you do early, from thereafter you can simply select the Save choice. This will instantly save your file over the top of the previous save.

We highly recommend you save early and often, as you produce your document.

If you have a power failure or your computer freezes (hangs) you will loose all current work that has not been saved.

The Save as Dialog Box now opens. This box shows us many things. First notice 4 the Save In: field. This area displays where, on the computer, the file will be saved. Many times the "Save In:" field will default to the Desktop as shown. Saving a file to the Desktop is fine but it will clutter up the screen with icons for every file you save on the Desktop. A better choice is to locate a drive and folder to save this file in.

5 To the right of the Save In: field is a small down arrow. Clicking once on this arrow will cause a Drop Down List to appear.

6 Double click on the drive that you want to save the file to.

Notice 7 That you are now in the root of the C: drive. Displayed below, in the main window, are all the folders contained in the root of the hard drive. We are going to save this particular file in a folder called My Documents. This folder can not be seen, so we need to scroll sideways. Do so by clicking on 8 the small right pointing arrow.
9 Had you needed to create a new folder, this could have been done by clicking once on this icon.

10 Once you have the folder of interest in view, double click on it.

10 Notice that the Save In: field 11 is now displaying the My Documents folder. The large window now displays all the documents or sub-folders contained in the My Documents folder.

The next step is to name your new document. Do this by clicking on the default name in the "File name:" field 12 and typing in a name of your choice. The file name should be something you can remember and relevant to the content of the document you have produced.

Notice by the size of the slider 13 that there is a lot of old files in this folder. By clicking on the small right arrow 14 you could move sideways to see all the other files.

15 Some programs allow you to save the file in a different format. In a word processor you generally wouldn't need to change the file type.

Many times, in a scanner program, you would want to change the file type if you were going to be sending the scanned photo to some one on the Internet. The file type of jpg or jpeg are best for transmission to someone on the Internet.

16 Finally we have reached the end of our procedure to save your file. Ckick once on the "Save" button. Your file has now been saved.

A little more about changing file types. A file type is generally noted by the extent on the file name. For instance, a file name with the extent of .doc signifies that it is a a file that has been created by Microsoft Word, and requires MS Word, or a program like it, to view or edit this document. A file with the extent of .txt is a plain text document. Text documents can be viewed or edited by just about any text programs, on any computer, even Apple products, but the file has virtually no formatting, e,g: Plain single size font, no colors or graphics, etc.

You can't change the "type" of a file by just changing the extent, anymore than you can change a dog into a duck just by changing its name. Calling a dog a duck won't make it fly!. To change a file's type you must use the Save as Type feature of the program you are using to view or edit the file. See 15 above.

If you need a little more help saving files, please feel free to Contact Us.

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